Features › Membership management software
Membership management

Membership management software for clubs and associations

One member database for the whole club – profiles, teams, roles and fees in one place. Free to start, with a paid plan when you need more.

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★★★★★ 4.3/5 on Capterra · 16 reviews
46,000+ clubs 2M+ members Free Basic plan
The SportMember club app: club feed with Members, Activities and Chats in the club navigation
Profile updated
By the member · just now
New member joined
U14s · via sign-up link
One database, not five lists

A member database the club can actually trust

Most clubs still run on a spreadsheet that one volunteer owns, a payment app nobody reconciles and three chat groups. SportMember replaces all of it with a single member database: every profile, team, role, parent link and membership fee in one record. Update it once and the change follows the member through the calendar, the club payments and the team app.

  • Every member in one record – contact details, team and role
  • Members and parents keep their own details up to date
  • Linked to membership fees, attendance and communication
  • Fully GDPR compliant, with data stored in the EU
Club members in the SportMember web admin: every member of the club in one filterable list with team, role and payment status
Features

What the membership management software does

Built for the people who actually keep the club running – secretaries, treasurers and coaches.

Member records

One profile per member, kept current by the member

Each member, parent or player has their own profile with address, phone number, email and emergency contact. They log in and edit it themselves, so the club database stays accurate without anyone chasing people for new details. New members join through a sign-up link or an online form and land straight in the right team.

  • Members and parents edit their own details
  • Sign-up link and online forms for new members
  • Import an existing list when you set the club up
The member list for a team in the SportMember web admin, with member number, name, role, address and phone on every row
Roles and access

Coaches, treasurers and the board see what they should

Access follows the role. A coach manages their own team, a treasurer works with fees and payments, and the board keeps the full club overview. One person can hold several roles from a single profile, so nobody needs a second login – and no one gets a list of the whole club just to run one squad.

  • One profile, several roles across the club
  • Coaches manage their own team, not the whole club
  • Board and secretary keep the full overview
Club overview in the SportMember app, listing club staff with their roles: club manager, web administrator and board members
Fees and communication

The same database collects the money and sends the message

Because fees are attached to member records, you can see who has paid and who has not without exporting anything. The same list is what you message: send an email or a push notification to one team, one age group or everyone who still owes. Attendance and statistics read from the same records, so nothing is typed twice.

  • Paid and outstanding visible per member
  • Message a team, an age group or the whole club
  • Feeds the attendance tracker automatically
Monthly membership payments in the SportMember web admin, showing amount, due date, who has paid and what is outstanding per member

GDPR without the folder

Member data is stored in the EU, members control their own personal data, and access is limited by role. No spreadsheet on a private laptop.

Parent profiles included

Under-18 members are linked to a parent profile, so messages, consents and fee reminders reach the adult who needs to act on them.

Bring your existing list

Import the member list you already have, or invite everyone by link and let them fill in the details. Onboarding and import help come with the PRO plan.

Reviews

What clubs say about SportMember

★★★★☆

“We chose the platform for our club when the GDPR rules came in, and it’s worked really well.”

K
Kenneth
★★★★★

“Terrific club management system. It’s made record-keeping and fee handling effortless, and the support team are super responsive.”

A
Adam
★★★★★

“We switched systems and we’re really happy — everything became easier to keep track of.”

R
Rasmus

Why clubs run their members on SportMember

The member database is not a separate product bolted on the side. It is the layer everything else reads from – the app, the calendar, the fees, the attendance and the messages all use the same records.

That is why the free Basic plan is genuinely usable: the database, the roles and the fee handling are all in it. PRO is there for the clubs that outgrow it.

Create your club free Compare the plans
Free Basic planFull member database at £0
GDPR compliantEU storage, role-based access
App and webiOS, Android and browser
46,000+
clubs use SportMember
2M+
members on the platform
GDPR
compliant, data stored in the EU
4.3/5 ★
from 16 reviews on Capterra
Plans

Free Basic plan, paid PRO plan

Start on Basic at no cost and move to PRO when the club needs more. Both plans include the member database.

Basic

£0per member / month

For the club with straightforward needs

  • Member management and database
  • Membership fee and subscription management
  • One profile controlling several club roles
  • Parent profiles
  • Basic calendar and activity planning
  • Attendance and development statistics
  • Basic member communication
Create your club free
Most complete

PRO

from £22a month · £0.16 per member / month

For the club that wants full functionality

Everything in Basic, plus:

  • Extra custom fields on member profiles
  • Member history and deleted-member overview
  • Club departments and mandatory club terms
  • Central club communication and newsletters
  • Complete calendar, facility and equipment booking
  • Onboarding and data import assistance
  • Extended support and no system ads
See full price list

All prices exclude VAT. PRO starts at £22 a month and is priced at £0.16 per member per month – a 250-member club pays £40 a month, about £1.92 per member per year. Above 500 members you get a tailored quote. A club website and widgets are optional add-ons, and card payments carry a £0.35 + 1% administration fee.

For club administrators

Choosing membership management software — answered

Direct answers to what club secretaries and treasurers ask before they move off the spreadsheet.

What is membership management software?

Membership management software is the system a club uses to store and maintain its member records: contact details, teams, roles, parent links, consents and membership fees. Instead of a spreadsheet that one volunteer owns, the data sits in one place that the whole committee can reach.

In SportMember that database is the foundation the rest of the club runs on. The training schedule in the club calendar, the fee collection, the attendance records and the messages all read from the same member records, so a change made once applies everywhere.

What is the best membership management software for a sports club?

The best system for a sports club is the one where the member database, the payments and the communication are the same product. Clubs that buy them separately end up reconciling three lists by hand, which is exactly the work they were trying to remove.

SportMember is used by more than 46,000 clubs and rates 4.3 out of 5 on Capterra. The member database, roles, parent profiles and fee handling are all in the free Basic plan, so a club can test the full workflow before deciding whether it needs PRO.

How much does club membership software cost in the UK?

SportMember has two plans. Basic costs £0 per member per month and includes the member database, roles, parent profiles, fee management and basic communication. PRO starts at £22 a month and is priced at £0.16 per member per month – so a 250-member club pays £40 a month, about £1.92 per member per year – and adds custom profile fields, member history, departments, full calendar and booking, onboarding help and an ad-free system. Clubs above 500 members get a tailored quote. All prices exclude VAT.

A club website and web widgets are optional add-ons on either plan, and card payments carry an administration fee.

Can we move our existing member list into the system?

Yes. You can import the list you already keep when you create the club, or send members a sign-up link and let them enter their own details — which also gives you consent and up-to-date contact information from day one. Data import assistance and onboarding are included in the PRO plan.

Most clubs are set up within a day. Members receive a welcome email, click the link, complete their profile and are ready to use the app.

FAQ

Frequently asked questions about membership management software

Is SportMember’s membership management software free?
The Basic plan is free at £0 per member per month and includes the full member database, roles, parent profiles, membership fee management and basic communication. PRO starts at £22 a month and is priced at £0.16 per member per month, and adds custom profile fields, member history, departments, facility booking and an ad-free system.
What is membership management software?
Membership management software is the system a club uses to store and maintain member records: contact details, teams, roles, parent links, consents and membership fees. In SportMember the database sits behind the app, the calendar and the payments, so a change made once applies everywhere.
How do members update their own details?
Every member, parent or player logs in to their own profile in the app or on the web and edits their address, phone number and emergency contact themselves. The club database updates instantly, so no one has to chase people for new details.
Can we import our existing member list?
Yes. You can import an existing member list when you set the club up, or invite members by link and let them fill in their own details. Data import assistance and onboarding help are included in the PRO plan.
Is the member database GDPR compliant?
Yes. Member data is stored in the EU, members control and can edit their own personal data, and access is limited by role so a coach only sees their own team. SportMember is fully GDPR compliant.
Can coaches have access without seeing the whole club?
Yes. Roles decide what each person sees. A coach manages their own team, a treasurer sees fees and payments, and the board keeps the full overview. One profile can hold several roles across the club.
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