Activity calendar with ride sharing and task assignment

Running a sports team involves much more than just playing matches. There are tasks to be completed, equipment to manage, and transportation to organize. With Holdsport's activity calendar, you get integrated tools for ride sharing and task assignment that make it easy to delegate responsibilities and coordinate logistics for every activity.

Assign tasks directly to activities – whether it's bringing the first aid kit, setting up goals, taking photos, or providing snacks. At the same time, coordinate ride sharing so everyone can get to away games and events. Everything is organized in the calendar, visible to the whole team, and manageable from both web and mobile app.

Delegate tasks and coordinate rides in your activity calendar

When you create an activity, you can add specific tasks that need to be completed. Create custom tasks for anything your team needs, or use pre-defined task types that team members can sign up for. Each task shows who's responsible, making it clear what needs to be done and by whom.

Tasks can be set as either pickable – where team members volunteer themselves – or assigned by coaches to specific people. This flexibility means you can let parents sign up for snack duty while ensuring critical tasks like bringing medical supplies are assigned to responsible individuals.

The ride sharing feature works seamlessly alongside task assignment. Parents offer rides with available seats, players sign up as passengers, and everyone can see the transportation plan. If someone needs to cancel their ride, all passengers get notified automatically so they can find alternative transportation.

How to use task assignment and ride sharing

Create and assign tasks:

• Open an activity and go to the tasks section
• Add a new task with a clear description
• Choose if team members can pick the task themselves or if you'll assign it
• Assign tasks to specific people or let them volunteer
• Track completion and send reminders if needed

Set up task types for your team:

• Create reusable task types in team settings
• Define common tasks like "Bring first aid kit", "Set up equipment", "Take photos"
• Make tasks available for all activities automatically
• Let team members see their task history
• Ensure fair distribution of responsibilities over the season

Coordinate ride sharing:

• Enable ride sharing for activities requiring transportation
• Parents offer rides by specifying available seats
• Add meeting place and departure time details
• Players or parents sign up as passengers
• View complete overview of who's traveling with whom
• Mark if driving alone without offering seats to others

Monitor task and ride status:

• See which tasks are still unassigned
• Identify players without transportation
• Send reminders to task holders before activities
• Follow up on incomplete tasks or ride arrangements
• Keep track of who consistently contributes to team tasks

Why use integrated task and ride sharing tools

Without a structured system, task assignment often falls on the same few people, or important responsibilities get forgotten entirely. A formal task system creates accountability and ensures fair distribution of work across all team members and parents.

When tasks are visible to everyone, it's easier to remember what needs to be done. The person bringing water bottles sees their task every time they check the activity. Team members get reminders, and coaches can see at a glance if all responsibilities are covered before match day.

Task assignment also engages parents who want to contribute but aren't sure how. By offering specific, manageable tasks, you give everyone a way to support the team. This creates a sense of community and shared ownership that strengthens team culture.

The ride sharing component solves one of the most practical challenges teams face. Transportation difficulties are a leading reason players miss practices and games. When ride sharing is easy and organized, participation increases, and the burden on individual families decreases.

Having transportation arranged in advance removes a major source of stress. Parents know their children have a confirmed ride, players know when and where to meet, and coaches can focus on preparing for the activity rather than coordinating logistics at the last minute.

The integrated approach means everything happens in one place. Team members don't need to check multiple apps or message threads. They open the activity in the calendar and see their task responsibilities and transportation arrangements together. This simplicity increases engagement and makes it more likely people will follow through on their commitments.

For coaches and team managers, the oversight capability is invaluable. You can quickly scan upcoming activities to ensure all tasks are assigned and all players have transportation. This proactive approach prevents problems before they occur and shows your team that you're organized and prepared.