How do I create a team payment?

What is a team payment?

- Team payment in SportMember is a payment upfront directly at team registration.

- Very popular in gymnastics, dance and swimming, where team selection is not necessarily age-graded as in handball (instead, you typically pay for one year at a time).

- Members can pay with VISA/Mastercard (SportMember provides the redemption agreements).

- Does NOT work as automatic membership fee collection, which is the most popular form of collection.

- Only club administrators and/or treasurers can manage and set up membership fee collection on SportMember.

There's no answer to this question related to the use of SportMember from the app.

Make sure you have registered your club's bank account number on SportMember in advance, so you can receive membership fee payments through the system.

Then go to Finance

  1. Click on in the top left corner
  2. Go to  FINANCE
  3. Click on Team payments on the left
  4. Click on the green button Create team payment

Fill in the information:

  • Team name
  • Sport
  • Year groups, if applicable: If only certain age groups are allowed to register
  • Maximum number of participants: registration closes automatically
  • Maximum number on waiting list
  • Start/end date/time of weekly activities
  • Registration start and deadline
  • Description of the registration form
  • Account: where the money will go
  • Amount
  • Household discount, if applicable

You have now created your team payment and thus both the team in SportMember and the associated payment module.

You can now send the team payment out to club members. Either by linking the registration form, inviting members to it or, best of all, using SportMember's website module for clubs.

Link to team payment

  1. Click on in the column Actions to the right of the team payment name
  2. Click on  Links to team registration
  3. Copy the link and send to members or publish on your digital channels

Invite members

  1. Click on  in the column Actions to the right of the team payment name
  2. Click on  Invite members
  3. Select team payment and search for members in Member
  4. Finish with Send and an email with the link is now sent to the member

Available on the club website

  1. Click on on the top left
  2. Click on  WEB
  3. Click on Create website on the right of the screen and complete the setup
  4. Once the website is activated, click on the link and see your new temporary website

Each team page on the club website now has a subpage called Registration.

If the team is set up as a team payment as shown above, the registration form itself will appear, as in this picture, with all the essential information:

Archive team payment

  • Click on in the column Actions to the right of the team payment name
  • Click on Archive team payment

    Note: Archived team payments no longer appear in the team payment overview, but they can always be reopened if they need to be made active later

  • TIP: Archiving is often used at the end of the season, so you can prepare for the new season undisturbed by all the old team payments in your overview.
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